Planning Commission Minutes
Monday, May 6, 2024, 6:00 PM
Greenland Community Center
170 North Letitia

Members Present: Brenda Reynolds, Charlotte Carnes, Bill Yoes, Dan Cypert (via Facetime)

Meeting called to order at 6:00pm.

Motion to amend the agenda to add “Air BnB & Short-Term Rentals”; Motion by Carnes; 2nd by Yoes; Pass 4-0– item is added.

1. Public Hearing: Stephens, W. Short St, Lot Line Adjustment Request
   • Tim with Atlas presented information;
   • Requesting 7 lots to be adjusted into 4 resulting parcels (2 residential; 2 commercial);
   • Commissioner Cypert addressed the northern-most section of the residential lots are
   Fayetteville parcels, so these cannot be part of this LLA request.
   • Tim advised he would revise the surveys to exclude Fayetteville’s parcels.
   • No additional PC comment, no public comment
   • Public hearing closed at 6:08pm
2. Stephens, W. Short St, Lot Line Adjustment Request
   • No additional PC comment or public comment;
   • Motion by Yoes to approve LLA, contingent upon survey being revised to exclude Fayetteville parcels and PC is okay with Chair signing-off once revised plat is completed; 2nd by Carnes. Passed 4-0.
3. Public Hearing: MJJ LLC, 963 N. Main, Lot Split Request
   • Jim Emis and Jay Hayward presented information;
   • Lot split to create a .50-acre and a 1.54-acre lot;
   • Discussion re: both lots have existing businesses; all buildings are grandfathered as to not
   meeting required building setbacks;
   • Any new structures on each resulting parcel will have to comply with setback requirements;
   • No additional PC discussion or public comment.
   • Public hearing closed at 6:20pm
4. MJJ LLC, 963 N. Main, Lot Split Request
   • No additional PC comment or public comment;
   • Motion to approve by Carnes, 2nd by Yoes; pass 4-0;
   • Plats were not available for sign-off; Chair will contact City Hall
5. Annexed Area ZoningMap from NWARP was reviewed and discussed (pictures attached);
   • Tentative/proposed zones were assigned to the map based on discussion, future intent of growth, and possibility of any future development by State Highway Department for southerly
   access along I-49;
   • The southern “horseshoe cutout area” which needs to be part of Greenland’s “planning area” was also notated with “zones” only as guidance for Washington County to have as to howGreenland anticipates its future growth and use that as a basis for approving/denying projects
   in that growth area.
6. Planning Commission Open Position:

This was on the Agenda in case it remained open as of our meeting date, but application was received and appointment will be requested to be confirmed by Council at next meeting.

7. Air BnB & Short-Term Rentals:
   • Chair advised inquiry had been made this last week by a potential buyer of a parcel which has already been doing Air BnB and Short-Term Rentals and the prospective purchaser was inquiring about “event” possibilities. Chair advised the property is zoned R-1, no events could be conducted and Chair would get back to them after the PC meeting.
   • Chair addressed that this matter had been previously discussed, but no definite decision was
   made on how to proceed
   • Chair proposed that, initially (until issues arise which require more stringent regulations), that
   any person seeking to do an Air BnB or Short-Term Rental be allowed to do so, as long as
   they obtained a city business license.
   • If an Air BnB or Short-Term Rental is discovered to be operating without a required business
   license, they would be put on notice by Code Enforcement that they had ___ days to obtain business license and failure to obtain the license would result in them being fined for operating a business without a license.
   • PC agreed on this being its initial proposal to the Council, for the Council to make further determination/rules/procedures/etc., as it deems necessary.

Public Comment– none.
Meeting adjourned: 7:09pm