December 9, 2019 Greenland City Council Minutes

Meeting called to order at 6:00pm.

Those in attendance: Mayor Groom, Misty McCard, Larry Forrester, Lee Guthrie, Beckey Center,
Rebecca Lawson, Bill Yoes, Justin Reed, attorney Josh Bailey and various guests.
Moment of Silence for Fayetteville Officer Stephen Carr.

Pledge of Allegiance

Comments: None

November minutes tabled: Justin wanted November minutes amended showing he voted against Ordinance 341 even though it was rescinded.

Guthrie would like the discussion of the updating City Website to be put on the agenda.

Lawson wants the Sign for Ross Street added to the agenda for January.

Mr. Bailey did clarify that any City Council member can add an item to the agenda. Mr. Bailey will circulate the guidelines of the League for us to have and go over.

Mayor Groom mentioned getting someone from the League to meet with the Council to go over the questions we all may have in January or February.

Mayor Groom wants Council to come through him to add anything to the agenda.

Guthrie makes motion to modify the November minutes and Forrester 2 nd the motion. Passes 6-0
T

reasurer Report: Discussion on report and Discussion regarding charges on the Visa Credit Card statement. Lawson motioned to approve Treasure Report, Guthrie 2 nd motion. Passes 6-0

Chief Ricker presented the court and police report.

Building Inspector Report: presented by Mayor Groom. Jeff Hutchison to work through December 13, 2019. Most of Jeff’s permits and inspections were at the RV Park. Hog Valley RV Tree house #1
Certificate of Occupancy. Discussion on advertising for Building Inspector: Mayor mentioned talking with Mayor’s of West Fork and Prairie Grove and around cities for working together and sharing Building Inspector. Brad will fill in as Building Inspector from December 14-31 st of 2019.

Planning Commission Report: Brenda Reynolds presented the planning commission report, Planning minutes attached. Lot Line Adjustment. Discussion about Planning agenda.

Lawson motion to go into Executive Session, Bill Yoes 2 nd motion. Passes 6-0

Roll call for Executive Session: Mayor Groom, Bill Yoes, Justin Reed, Rebecca Lawson, Larry Forrester, Beckey Center, Lee Guthrie.

Executive session began at 6:45pm

Came out of Executive Session at 7:48pm

Lawson stated that they are working together as a team in best for our city and the Mayor plans to talk with Tammy and she is going to do the Planning Agenda. We are going to review job descriptions and with help the council is going to meet with the employees and work together to come up with a job
description that works for everyone with the personnel committee.

Unfinished Business:

Ordinance 341 Changing Provisions of commercial zone, Mr. Bailey stated its best to leave it alone.

New Business:

Resolution for 2020 Budget approval: Discussion on budget. Guthrie would like to raise the Engineering fees to $10,000 and IT Budget raised to $10,000. Add part time person administrative fees to $15,000 to office and court. Lawson makes a motion to table with revisions to the budget to January meeting. Forrester 2 nd motion Passes 6-0

Resolution for Attorney Contract: Guthrie makes motion to approve resolution concerning appointment
and approval of municipal attorney for the City of Greenland, AR. Center 2 nd motion Passes 6-0

Ordinance 342 for Prisoner fees:

Lawson motion to place Ordinance 342 by title only on 1 st reading, Guthrie 2 nd , Passes 6-0

Motion to accept 1 st reading by Lawson, 2 nd by Guthrie, Passes 6-0
Motion to suspend rules and place on 2 nd and 3 rd readings by Lawson, 2 nd Guthrie.
Roll Call vote: Lawson-yes, J. Reed-yes, Yoes-yes, Forrester-yes, Center-yes, Guthrie-yes. Passes 6-0.
Lawson motioned to accept 2 nd reading of Ordinance 342, 2 nd by Guthrie, Passes 6-0
Lawson motion to accept 3 rd reading of Ordinance 342, 2 nd by Guthrie, Passes 6-0

Time Clock- Lawson makes a motion for a biometric time clock up to $500 for software and equipment,
Guthrie 2 nd motion for time clock. Passes 6-0

Personnel-Personnel Handbook: Year and half to spend to use 10 days and roll over 5 days. Guthrie makes motion to change for Vacation Accrual days according to Thornton’s email, Center 2 nd motion.
Passes 6-0

Mr. Bailey plans to develop resolution for the Personnel Handbook and Time Clock procedures for January agenda.

Lawson motion to adjourn, Guthrie 2 nd motion.

Meeting adjourn at 8:52pm

Link to pdf file of Dec 9, 2019 Minutes here.