Planning Commission Minutes  

Monday, November 2, 2020  

6:00 PM at Greenland City Hall 

Commissioners present: Brenda Reynolds, Bill Yoes, Charlotte Carnes, Paula Schoonover, and  Mike Rutherford. Called meeting to order at 6:06 p.m. 

1. Public Hearing: Bryan and Carolyn Ramm—10471 SW Campbell. Carolyn Ramm spoke. She  gave some information regarding the proposed event center and advised the U of A has  sent her a letter that it would like to use it for professional training. Other businesses have  expressed same interest. The plan is to have tract A and B together for her business. Only  discussing the lot split tonight. Commissioner Yoes asked about the location on the  property. Venue will be on the back part of property. No public comment. Split is to have  control over neighboring lot to preserve aesthetics. Public hearing ended @ 6:15.

2. Lot Split: Bryan and Carolyn Ramm—10471 SW Campbell. Commissioner Yoes has  concerns about the curve and opening up the turn-in for the driveway. Chair advised City  Engineer, Chair, and parties have all been communicating and all concerns will be  addressed during the LSD review- tonight is just the lot split. No public comment. There  may be new address in the future. Motion to approve by Commissioner Carnes, 2nd by  Commissioner Yoes. Pass 4-0.
3. Business License Natural State Smokehouse. James Alex Glass spoke. He purchased the  business from Mark Alvarez. Chair previously spoke with Carrie Glass since they wanted to  open on October 14. Chair advised since it was already a functioning business; same  business; no significant changes; they were allowed to temporarily open. On application it  asked if it is a permitted use and it says ‘no’, but Chair advised she is changing it to ‘yes’ due  to the additional structure that have been built around it so it is more of a permanent  structure. Application is missing the administrative section being filled out. Chair  addressed this with Mayor and Mayor advised he will check into why it was not  completed by staff. Chair advised although the PC said earlier in the year we would not  accept incomplete applications, this one will still be heard so it does not hold up the  applicant. Applicant advised she has her business license receipt and can provide it to PC if  needed. Chair has previously advised of previous owner’s sign code violations, but  reiterated those would need corrected, i.e., signage attached to fence will have to be  moved. Portable sign on trailer has already been removed by previous owner. Existing signs  within Code requirements can remain; signs which are being altered or changed will need  sign permit. Chair directed attention to Sign Code pages for the applicants to look at as to  what needs a permit, and what does not. Landscaping will also need to be done around any  pole signs. Sign on building is okay and menu sign does not require a permit. Commission  agrees. Current hours 11-7 Wednesday-Saturday. They don’t know when they will have a  plan on the signs several Code guidelines were given by Chair to applicant. Due to COVID  and the oncoming winter months, PC agreed to give applicant 90 days to come into compliance with the Sign Code and the end of April to come in compliance with landscaping. Applicant wants to move the gate further back from the road. Chair advised that is  not a problem. Drainage and collapsing culvert was addressed. Applicant was advised to get with  property owner and advise them this culvert needs repaired to alleviate water buildup on the  roadway. Also addressed was the necessity that the culvert be able to handle fire truck weight  coming in/out. Yoes advised that Chair made the right decision regarding the temporary license  being issued. No public comment. Motion to approve by Commissioner Yoes, 2nd by Commissioner  Carnes. Pass 4-0.

4. Code Change Non-Conforming Residential Structure in “C” zones. Update given to  Commission about what City Council is voting on. 

Public comments: Mr. Burton with Burton Pools & Spas presented a tentative site plan for the  intended use he asked about at previous meeting. The site plan was handed out to each PC  member for review and Chair will give City Engineer a copy at the next Council meeting for her  review. Mr. Burton requested to be on next month’s agenda.  

Post-Meeting Notes: Several citizens were present at the meeting which did not speak during  public comment. They inquired about zoning, development, and changes along Lillie Lane. After  lengthy discussion concerning proposed development projects in the area, the City’s current  zoning, the City’s anticipated scheduling of a city-wide overlay and street plan review which will  also include any potential zoning changes, the citizens asked Chair “is this what is being voted on  next week?” Chair eliminated any rumors that are going around and clarified that there is no  “vote” occurring next week, or even any time soon, regarding any changes in the City’s current  structure. The talks have just begun; however, the City is required by law to have an “Industrial”  zone inside the city limits and the PC and City Engineer have just begun discussions about  potential areas- again, none of which is getting voted on next week, or even this year—it will take  a while for this to progress.  

Motion to adjourn: Commissioner Carnes; 2nd by Commissioner Rutherford. Pass 4-0 Adjourn @ 6:50 

Chair & public discussion adjourned at 7:35.